Accounting Assistant

Department:  Administration

Reports To:  Chief Financial Officer

Revision Date:  04/01/2019

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Position Overview:

Phoenix is looking for an Accounting Assistant to join our Administrative team.  The Accounting Assistant is responsible primarily for Accounts Payable and Accounts Receivable along with various other Accounting duties. 

Duties and Responsibilities:

  • Accounts Payable

    • Obtain necessary approvals and/or verify invoices to purchase orders and receiving documents and resolve any discrepancies.

    • Process expense reports using Concur.

    • Perform the weekly check run. 

    • Monitor the aging of payables, open purchase orders and goods receipts.

    • Contact vendors to resolve invoice discrepancies and obtain missing invoices as necessary.

    • Coordinate with Purchasing to properly set up new vendors.

  • Accounts Receivable

    • Sales order creation and project set up

    • Invoicing

    • Monitor aging and contact customers on past due invoices as necessary

  • Sales Tax Reporting

  • Timesheet administration and reporting

  • Backup to the office administrator

  • Other duties as assigned


  • High school diploma and a minimum of three years of experience in a similar position or an Associate’s Degree in Accounting.

  • Proficient in Microsoft Office, specifically Excel. 

  • Strong communication skills – both oral and written

  • Excellent attention to detail

  • Experience with SAP Business One and Concur a plus

Phoenix offers an exceptional benefit and compensation package in a transparent, collaborative team environment and is proud to be an Equal Employment Opportunity and Affirmative Action employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees.  If this opportunity peaks your interest and you feel Phoenix may be the organization for you, we look forward to hearing from you. 

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