Administrative Assistant

Posted 3 weeks ago

Position Overview:

The Administrative Assistant will provide support to the Phoenix executive team by performing a variety of administrative activities. In addition, the Administrative Assistant will perform a wide range of general clerical duties to ensure that the Phoenix offices are performing optimally.

Duties and Responsibilities:

  • Provide administrative support to the executive team members including:
    • Managing calendars
    • Booking travel arrangements
    • Assist with preparing presentations and documents – proofread and format
    • Assist in obtaining necessary signatures on documents as needed
  • Timesheet administration:
    • Review & approve for executive direct reports
    • Point person for assigning Project & Job Codes for teams as needed
  • Complete report generation including:
    • Hours worked vs planned
    • Engineering Key Performance Indicators
    • Project task execution
  • Administration of Task Tracking Tool:
    • Add & close projects
    • Add & modify forms
  • Administer Document Control system
  • Support other and administrative duties and provide backup to other administrative employees as needed
  • Other duties as assigned

Required Qualifications:

  • Associates degree in business preferred. Equivalent experience in office administration to be considered.
  • A minimum of 3+ years of office administrative experience preferred.
  • Ability to work independently with limited supervision.
  • Proficient in Microsoft Office Applications (Word, Excel, PowerPoint).
  • Exceptional written and verbal communication skills.
  • Effective organization and prioritization skills.
  • Sensitivity to confidential matters; ability to protect confidentiality.
  • Valid driver’s license and state-required proof of auto insurance
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