Senior Contracts Administrator

Posted 5 days ago

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

When you are part of the Madison, WI-based Phoenix team, you will be a part of a team doing important work like helping our customers to:

  • Manufacture medical radioisotopes to support the treatment of thousands of patients that need it each day
  • Non-destructively test turbine blades before they are assembled into jet engines
  • Verify the quality of nuclear fuel rods prior to shipment to power plants
  • Identify and locate buried explosive devices and concealed narcotics
  • Develop cutting-edge particle accelerator technologies supporting clean fusion energy
  • Many other developing market verticals leveraging Phoenix’s core neutron generation technology

Position Overview:

Phoenix is seeking an experienced Contracts Administrator to perform a wide range of contract management functions. This includes supporting proposal activity and negotiations, ensuring contractual compliance during project execution and delivery, managing change orders, and serving as the focal point of contact with the U.S. government and commercial and international customers. The ideal candidate will have broad experience in both the commercial and federal spaces and must be able to manage critical relationships at multiple levels with Phoenix’s customers and subcontracting partners, serving as a strong, external-facing steward of the company.

Duties and Responsibilities:

  • Draft, review, and/or manage all Phoenix contracts, including multi-year supply agreements, for compliance throughout the term including all warranty provisions
  • Partner with the Business Development team in responding to RFPs, drafting proposals, and providing catalog quotations; support proposal pricing activities and serve as the company steward on all compliance
  • Coordinate with other company departments and staff as necessary in the preparation of responses to customer correspondence and other contracting requests
  • Manage all contractual aspects of the change order process with existing customers
  • Resolve compliance matters and interpret contractual issues (liquidated damages, penalties, scope issues, contract modifications, warranty terms, etc.) from negotiations through project execution
  • Interface with outside company counsel as required on complex contractual matters
  • Serve as focal point for communications with Government contracting officers, commercial contracts managers, and other compliance peers
  • Maintain and administer company pricing catalogs and standardized Terms and
  • Lead and manage contractual aspects of subcontracting process from RFP/RFQ through negotiations and contracting to include administering flow-down requirements from Phoenix customers as required
  • Create and maintain document repository for past proposals, quotations, contracts, supply agreements, subcontracts, non-disclosure agreements (NDAs), and other legal
  • Maintain company business and compliance registrations (e.g. SAM, DUNS, commercial vendor supplier registrations, export control registrations, etc.)


  • BA/BS in related field preferred; relevant work experience may substitute for required education
  • 8+ years of relevant experience
  • Demonstrated experience in commercial contracts development, negotiations, and management for a range of company offerings including high cost capital equipment, service-level supply agreements, and post-sales operations and maintenance contracts
  • Background in international contracting matters including governing jurisdiction, export control (ITAR, Commerce), and overseas shipping and logistics
  • Working knowledge of U.S. government contracting and subcontracting matters including Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFAR), government solicitation processes, and various contracting mechanisms (sole source, SBIRs, BAAs, IDIQ, etc.)
  • Excellent verbal and written communication skills with an attention to detail; able to serve as an effective advocate for the company’s business position during negotiations and problem resolution
  • Ability to collaborate effectively and in a professional manner with all functional departments including executive office, finance, sales and marketing, and project management

Phoenix offers an exceptional benefit and compensation package in a transparent, collaborative team environment and is proud to be an Equal Employment Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If this opportunity piques your interest and you feel Phoenix may be the organization for you, we look forward to hearing from you.

“Eligibility for employment is conditioned on an individual’s ability to qualify for access to information subject to U.S. Export Controls regulations (U.S. Citizen, U.S. Permanent Resident, Asylee or Refugee).  Also, an individual’s eligibility may be conditioned based upon access to information classified under the Atomic Energy Act requiring pre-employment drug test, fingerprinting, and a criminal background check.”

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